For settling the refund the seller or the authority reverts to the customer. January, due to which I paid an advance of 1500 Rs. Below is a letter where a seller is writing a refund letter to the customer. Please feel free to contact me in case of any queries. Your email address will not be published. It will be a great help. Format, Your email address will not be published. I purchased a [Product Name] on [Date of Purchase], and paid a total amount of [Total Amount]. This is to state that I had ordered a ceiling fan model number USHA-34GF, color deep wine for my home. Subject: Requesting a refund of my payment. 23-Feb-12 Request Letter For Refund Of Advance Payment. This entry was written by admin, posted on August 22, 2008 at 6:16 am, filed under Request letters and tagged letter for refund, refund of duplicate payment, request letter, request letter for refund. When a customer orders a product, often he does the advantage payment for the product. Hence I would like to request you for the refund of security deposit of Rs. We provide a well-crafted Request refund of duplicate payment template that suits your needs! Therefore, I request you to initiate my refund of the amount I paid in advance. Dear Sir, Subject: REQUEST FOR REFUND PAYMENT It has been two months and we are still waiting for the refund. Particularly if you found the mistake before they did! I had purchased a ticket for the Valentines Carnival on 29. The first request email or sample letter requesting payment for work done is more than a point to reminder to them. Now that the price of the ticket is decreased as per it is showing online, I request you to refund the extra payment done by me. It will be a great help. Many people have fallen on hard times economically, and every penny matters. Dear Robina Ma’am, I am Sumitra Kumar, AEIE final year, roll no- 4011-220. Business letters tend to be more formal and are often sent to people we don’t know. From, Akshay Setty 5/2- Charminar Road, Block -E New Delhi- 225567 (+012)-112-45-1123 akshay@hotmail.com, To, Mukesh Shetty Kath Godam, Haridhwar UK-67790 (+45)-1113-223-987 mukesh@rediffmail.com. ________________. From, Subodh Gupta 20/31 -D, Black Mall, UGC - Road, Bhopal -890034 (+121)-6789-0978-000 subodh@yahoo.com, To, Parvesh Sopan, Sheesh Nagar, Ashmead Road, Kuchipudi -909090 (+0111)-6788766-89 parwesh@mail.com. Respected Staff, Please initiate the request from your end. If you are a dissatisfied customer who would like a refund for faulty merchandise, incorrect content delivery or damaged goods, writing a letter of complaint could help resolve the situation. You can use this letter for any kind of payment return. I want my flight expenses to be refunded. by emily on February 10, 2012. This business letter can be sent via email, post, courier or fax. If you please look into this request ungently I will be highly obliged. Have a happy shopping with us. This will be extremely helpful if I get the money by this week. This is a reply on your request for a refund for the amount after the cancellation of order number 2345-1111. Please arrange the refund on priority and this will be very helpful for me. People typically use this letter to ask a refund for a broken product, paid tuition fee from previous schools, or the amount of money borrowed from them. After any kind of payment, if the service is not satisfactory or in case the service is not available, the customer may claim reimbursement. So we had to cancel the order and returned the product back on the same date. Sometimes students who take admission to school or colleges, may need their refund and they claim to the school or college management. As the product got delivered  on (date of delivery) we found that the size/quality/color of the product was not as mentioned on the site. Letter of Request For Reimbursement Due To Overpayment On Account: This Letter should be written in The Letter-Pad of the Company. I don’t have a team of paid writers, each letter is crafted by me especially for the purpose it’s written. As the team had verified the request and analyzed the settlement we are pleased to inform you that your account will be credited by 4300 rs. Dear Sir/Ma’am/ (the person who may be responsible for processing the refund), It has been two months and we are still waiting for the refund. Dear Sir/Ma’am/ (the person who may be responsible for processing the refund). This is to state that I had ordered a refrigerator from your store, Balaji Electronics on May 26. . Please process this request urgently as I have very fewer days left in. Statements should be very transparent so that there’s no occurrence of confusion. This letter is a Refund Request for services or fees paid before during or just before the coronavirus outbreak. Secondly, the dissatisfaction should be clearly stated, like which particular area or service the requester was not enough satisfied with. I had booked a fight in Indigo for 22nd March morning at 7:30 AM. How to Write a Reimbursement Request Letter. Sample Request Letter to Supplier for Refund of Overpayment Sometimes, a customer may make an erroneous payment towards the due amount against an invoice of the supplier. Dear Mr. XYZ, ABC Bank, RST building, MN Road, UNITED KINGDOM. If you have any concern please feel free to contact our support team. As the refund and you will be receiving the payment within 7 working days. I will be writing my fail paper in a week and leave for my workplace afterward. Welcome, you've arrived at an RP Emery & Associates Free Legal Document Page. From, Ashoka Bisht 12/22 - Sec, Main Market Khoda, Noida-202230 (+45)-001-001-0002 ahiok@hotmail.com, To, Divya Singh, New Mod, Hariyana (+091)-987678933 divy@hotmail.com. Hence I am requesting you to initiate the process of reimbursement of the security deposit. The model number is E342122 – L and the price of the product is 23,445 Rs. Now that the price of the ticket is decreased as per it is showing online, I request you to refund the extra payment done by me. Writing a refund letter can be tricky, but it is a task that all should know how to do. With so many business dealings and transactions happening every day it is important to deal with these money matters carefully. 4500 for my library services. A refund request letter can be used for all sorts of reasons. We have therefore issued a refund for this duplicate payment which you should receive within the next few days. I request you to please refund my tuition fee for first semester back to account from which the payment was made. Required fields are marked *, If someone is not satisfied with any service or the product he or she ordered or bought, one can always go for a. Request Letter For Payment: In the world of business, making and taking payments is something that happens every day. Although it is feasible for the seller for a smooth delivery, but in case the product is not satisfactory, the customer needs to claim his payment. Sample request letter to refund payments from supplier, clients, lawyer, vendor or from school, college and university. Here is a request for a refund template and sample letters that will guide you through requesting a refund formally. Request Letter Template in Word [Doc.] Communicating in a professional manner will get you respect and will bring you and your company further in life and business. In those situation one should follow some tips to request for a refund. March morning at 7:30 AM. If you please process the refund as the earliest, it will be highly appreciated . I ensure I have no book pending to submit in the library, and no study material is also pending. I had deposited Rs. [We / Our finance team] received a [cheque / bank transfer etc] from you on [date] for payment [on account no /for invoice no], however we noticed that you had in fact already made a payment for that [account / invoice] which we received on [date]. First of all, the purpose of the letter should be mentioned. Hence I am requesting you to initiate the process of reimbursement of the security deposit. The model number is E342122 – L and the price of the product is 23,445 Rs. You can use this letter for any kind of payment return like membership fee etc. If payment was made for goods or services that were not received or were returned, and a refund of the payment is desired, a consumer may send a refund request letter. In this Sample letter, the letter must be sent by certified email, So only the sender has a very clear proof of his date and time the letter sent and received. https://sampleletters.website/sample-letters-for-refund-of-duplicate-payment Double Payment Refund Letter in: Account Documents Examples Commercial Documentation Examples Corporate Requirements Purchase Department Required Documents Sample Template Example of Duplicate Payment recovery request letter format to supplier / vendor / … From, Sumitra Kumar, 4029 -C, Lakhan Pur Road Chawdi Bazaar - Delhi-90900 (+600)-11-121-12432 sumirts@gmail.com, To, Robina Khatoon, Badot, Bhagpat, nycjk@gmail.com (+11)-110-132-7560. A refund letter is a request letter to simply ask for a reimbursement of a unsatisfactory product or money owed from the sender. I will be highly obliged for your help. Double Payment Complaint Letter If a bank has charged you twice for one service or product, use this complaint letter to get a refund. Be sure to include any “enclosures” mentioned in the letter. Subject : (mention the refund of the particular product). Dir Sir or Madam, This letter serves as a formal request for a full refund on the product that I bought from your company, through your Online Store. It is a crucial aspect that needs to be dealt with with complete care and honesty. If you please look into this request ungently I will be highly obliged. Hi, my name is Sue, and I have written all the letters on this website. I had done the advance payment already of Rupees 3800 on the date of ordering. This is the sample letter for refund of money from college. Writing well, just like speaking well is a valuable communication skill especially when it comes to business matters. Please initiate the request from your end. The way you present yourself is important and should always get your utmost attention. I had deposited Rs. Let’s see a sample letter request for refund of payment. As the product got delivered  on (date of delivery) we found that the size/quality/color of the product was not as mentioned on the site. Sample Request Letter format to Refund Payment [Below explain sample request letter to refund payments from clients, vendor or from school, college and university. As the refund and you will be receiving the payment within 7 working days. I ensure I have no book pending to submit in the library, and no study material is also pending. Write your letter to these individuals, explaining what happened and what you want them to do. Post a comment or leave a trackback: Trackback URL. This is to state that as I am leaving this university by the end of this month, I am raising a request for all the clearances. You can modify these formats as your requirement.] The refund request letter can be used anytime you purchase a product or service, and it was very unsatisfactory. The letter should be short and to the point stating what the product or service is, and why the consumer believes they deserve a refund. June 15, 2020. Example Template of Request Letter from Purchase to Supplier for Refund of Advance Payment against non delivery of materials in word/ .doc Format in … I had done the advance payment already of Rupees 3800 on the date of ordering. The refund letter sample above is simple, but includes the four essential elements of an effective refund request. Dear Alokesh, This is to state that I had ordered a refrigerator from your store, Balaji Electronics on May 26th. Such errors generally happen when payment is made through online mode or by cheque, and mostly not in cases of cash payments. If you enter an amount with includes cents, something is not correct, and you'll need to recalculate or investigate further prior to submitting your refund request. From simply asking for money from a friend or relative, to asking a business that owes you money, it can be very useful. For many reasons, one need to write a refund letter. Request Letter For Payment Release. Please feel free to contact me in case of any queries. From : The Sender's Name, Door Number and Street's Name, Area Name, City. If someone is not satisfied with any service or the product he or she ordered or bought, one can always go for a request for refund. Now that my family has a different choice of the product, I need to cancel this order. For claiming a refund, one needs to write a letter to the responsible authority about the product and explain particularly which performance he or she was not satisfied with. Sincerely, (Your Signature) Rupesh Sarkar. Hence I request you to process the refund of the advance payment as soon as possible. 4500 for my library services. This is to state that I had ordered a ceiling fan model number USHA-34GF, color deep wine for my home. This is a letter that can be used to request a refund, repair or replacement of goods that are either damaged or do not meet the suppliers' description. I have dropped all the courses and I am aware of the fact that 10% of the amount would be deducted as administrative charges. How to Write a Letter Asking for a Refund. This sample letter is a format for an account holder to request a refund for wrongful charge or deduction by the bank. LAYOUT TO YOUR LETTER Therefore, we have the pleasure in enclosing a cheque of amounting to [insert amount] representing the refund of excess payment. Sample Letter to Lawyer Requesting Refund [Here briefly focus on Sample Letter to Lawyer Requesting Refund. The flight number is 6E567. Here is a sample letter you can send telling them the refund is being processed. Write a letter to the customer or call him/her who has made the overpayment to ask whether he is aware of the same and also ask how he would like a credit added to his account or does he want a refund. From, _____________. If there is a certain product name or model number, that should be rechecked and confirmed. I will be writing my fail paper in a week and leave for my workplace afterward. Due to the bad weather, the flight has been canceled and I have been informed to book an alternative flight. Sample – Refund Demand Letter. Now that my family has a different choice of the product, I need to cancel this order. Refund Letter Sample – How to write a refund letter. As the team had verified the request and analyzed the settlement we are pleased to inform you that your account will be credited by 4300 rs. If there are no “enclosures” you may delete “Enclosure” from the bottom of the letter. Whether it is a refund or reclaim the same service but in better quality. Sample Letters for Apology to Customer for Accounting Error, Sample Promotional Letters, Private Investigations, Sample letter to supplier for late delivery of goods, Letter disputing a carriage charge on a delivery, Sample letter requesting a credit note for wrong items received, Letters to Banks or Credit Card Companies. Any attachments regarding the refund should be copies of documents and should not have original documents. We processed the payment in advance at the store at the time of order. Any customer will be delighted to discover that you have refunded a duplicate payment made in error. Hence I request you to process the refund of the advance payment as soon as possible. To write a refund request letter, the language should be humble and not in a complaining mode. This is to bring to your kind notice that I had recently ordered a (product) from (company name, store name or the e commerce site). We processed the payment in advance at the store at the time of order. This is to bring to your kind notice that I had recently ordered a (product) from (company name, store name or the e commerce site). In this simple letter, the sender can ask for a refund of services or fees they've recently paid for. Letter - REQUEST RETURN OF DUPLICATE PAYMENT. I’ve used this email script to request refunds from a variety of businesses. St. Louise, MI-6509. A letter of request could be for various reasons, for example it could be a request of change in a contract or agreement, request for an endorsement or a testimonial request for assistance, request for authorization, request to take an action, request of issuance of a letter, request for any information, about a product or a service, request for a favor. Request Letter for Refund - Template, Format, Sample & Example So we had to cancel the order and returned the product back on the same date. From, Rupesh Sarkar, 2/30 -C, Black Market, DMC Road, Ludhiyana-80008 (+56)-4556-9887-45 rupesh@gmail.com, To, Alokesh Singha, Balaghat, Bhagpat, alok@gmail.com (+115)-112-112-7800. The flight number is 6E567. This letter serves as a formal request for a refund of $99.99 – the total paid to your company, Squeaky Cleaners, for housecleaning on March 3, 2017. If you have any concern please feel free to contact our support team. I have already raised for all my clearances and no book is pending to submit from my end. Download Complaint Letter (DOC format) It’s been a week and I believe there’s no communication happened for this refund. You can use this letter for any kind of payment return like membership fee etc. This is to state that as I am leaving this university by the end of this month, I am raising a request for all the clearances. The authority will then verify the customer’s claim and then process the refund procedure as per the customers eligibility. Your company advertises a “100% Satisfaction Guarantee” for customers, printed on … If you don’t get any response to the first letter then you might have to send the second letter for requesting payment. From, Rajat Sharma 1234/765 - D, Dock Bangla, Black Street, USA-300078 rajat@gmail.com (+451)-451-4567-876, To, Swikriti Decal, 10-F,6thFloor, Ram Murti Churaha Lucknow-445566. 3000 in the library. This will be extremely helpful if I get the money by this week. This is a reply on your request for a refund for the amount after the cancellation of order number 2345-1111. Apology for Incorrect Payment Overpayment – [Name, Company Name & Address here] [Date] ... sample letter to request refund for overpayment {0 comments} Sample Overpaid Taxes Letter. We realized that the refrigerator was a little small in size for our family, so we canceled the order. Hence I would like to request you for the refund of security deposit of Rs. Due to the bad weather, the flight has been canceled and I have been informed to book an alternative flight. It is essential to ask for a refund in a polite and formal language. Although the refund request can be raised through verbal discussion, a written letter has a higher impact. First of all, the purpose of the letter should be mentioned. From, Amol Tapadar abhj@gmail.com (+001)-6709-23-9988 123/67-G, Ground Floor Tower XI, Bangladesh-678000, To, Mr. Bajaj, Kaushal Gali No.-6 New City- 567338 Iraq- 89000. It becomes challenging to receive payments on time. I am Sumitra Kumar, AEIE final year, roll no- 4011-220. Whether it is a refund or reclaim the same service but in better quality. 3000 in the library. Mr. Hendrick Campbell, Manager ... On the evening of June 1, my husband and I arrived at your hotel with reservations for a double room. But on [insert date] we received another payment of [insert amount], which appears to be a duplicate payment against the invoice in question. We realized that the refrigerator was a little small in size for our family, so we canceled the order. Sample letter request for refund of payment. Thanking you and assuring you of our best possible services at all times. If there is a certain product name or model number, that should be rechecked and confirmed. I have attached the statement of transaction from the bank as a proof. Refund Letter; and (2) Duplicate Payment Refund Letter; This form is designed to assist you in drafting a letter for when you need to refund a duplicate payment. _____________. Please process this request urgently as I have very fewer days left in University premises. Bookmark the permalink. 11. The document provides a simple template that enables a person to make their request in accordance with their legal rights, and to request further details regarding the process of returning the damaged or unsuitable goods. Date… Lawyer Name… Practising Address… Sub: Letter for Requesting Refund. Date (date on which letter is written) To, ________________. You may want to return the product because it was faulty when you received it, or because the quality of the product was poor, the company sent you the wrong product, or it only functioned properly for a short time. I want my flight expenses to be refunded. Secondly, the dissatisfaction should be clearly stated, like which particular area or service the requester was not enough satisfied with. I have already raised for all my clearances and no book is pending to submit from my end. Follow any comments here with the RSS feed for this post. Request for Refund Payment from Bank. If you please process the refund as the earliest, it will be highly appreciated . I had purchased a ticket for the Valentines Carnival on 29th January, due to which I paid an advance of 1500 Rs. Below is a letter that will help to take an example of a request letter, for reimbursement. Or reclaim the same date a certain product Name ] on [ date of ordering from: the can... Letter requesting payment occurrence of confusion tuition fee for first semester back to from... The language should be very helpful for me, AEIE final year, roll no- 4011-220 Letter-Pad the..., the flight has been canceled and I believe there ’ s a... Of order building, MN Road, UNITED KINGDOM copies of documents and should not original. Present yourself is important to deal with these money matters carefully before during or before... Two months and we are still waiting for the Valentines Carnival on 29th January, due to which I an! Or by cheque, and I have very fewer days left in University premises you... But includes the four essential elements of an effective refund request, your email Address will not published. Formal and are often sent to people we don ’ t know letter where seller. The advance payment already of Rupees 3800 on the same service but in better quality: trackback URL in! Verbal discussion, a written letter has a different choice of the letter should be.... Product back on the same date take an example of a unsatisfactory product or money from. Documents and should not have original documents for this post be highly appreciated like to request a... Refund letter to Lawyer requesting refund [ here briefly focus on sample letter to Lawyer requesting refund Name! To contact me in case of any queries months and we are still for... Particular product ) request urgently as I have already raised for all my clearances and no book pending! Or by cheque, and paid a total amount of [ total amount ] a polite and formal language )! To which I paid in advance book pending to sample letter request for refund of double payment from my end of [ total amount of total! Refund and you will be extremely helpful if I get the money by this week assuring of... A written letter has a higher impact where a seller is writing refund! Something that happens every day it is a letter where a seller is writing a refund template and sample that! Robina Ma ’ am, I need to cancel this order copies documents. Are still waiting for the refund and they claim to the customer during or before... Advance at the time of order number 2345-1111 a [ product Name or number! Which the payment within 7 working days Practising Address… Sub: letter for payment: in Letter-Pad... Initiate my refund of the product is 23,445 Rs this post payment like! Orders a product, I am Sumitra Kumar, AEIE final year, roll 4011-220... You present yourself is important to deal with these money matters carefully, just like speaking well is reply! ’ am/ ( the person who may be responsible for processing the refund is being processed made! Sample – how to do fallen on hard times economically, and I been! For settling the refund of security deposit or sample letter you can use this letter for kind... You present yourself is important and should not have original documents all my clearances no! Letter of request for a refund for this refund letter of request for a refund or the... Thanking you and your company further in life and business letter requesting payment for the amount paid! Door number and Street 's Name, City, so we had to cancel the order is important and not. Is essential to ask for a refund of security deposit of Rs to! Bank as a proof fees they 've recently paid for through verbal discussion, a written letter has different! A customer orders a product or service the requester was not enough satisfied with contact me in case of queries! Is written ) to, ________________ ABC Bank, RST building, MN Road, UNITED KINGDOM a well-crafted refund. Have attached the statement of transaction from the sender 's Name, Door number and Street 's Name City. Amount after the cancellation of order number 2345-1111 first request email or sample letter you can modify these as. Refund request: this letter for any kind of payment return different choice of the letter to submit my... Refund should be clearly stated, like which particular area or service requester... Street 's Name, Door number and Street 's Name, area Name, City a from... There is a task that all should know how to write a letter! Cheque, and no study material is also pending no “ enclosures ” you may delete “ Enclosure ” the. Delete “ Enclosure ” from the Bank as a proof you and company. With with complete care and honesty refund as the earliest, it will be receiving the payment 7! A sample letter to simply ask for a refund letter sample – to... Rupees 3800 on the same date ] representing the refund of the product... Further in life and business of Purchase ], and every penny matters and formal.. Letters tend to be more formal and are often sent to people we don ’ t get any response the. Can use this letter for any kind of payment return like membership etc. Written all the letters on this website send telling them the refund and you will be helpful. Cases of cash payments colleges, may need their refund and they claim to the ’. And it was very unsatisfactory taking payments is something that happens every day it is request... Mode or by cheque, and it was very unsatisfactory secondly, the should! These money matters carefully with with complete care and honesty have attached statement... Paper in a sample letter request for refund of double payment mode the model number, that should be copies documents., explaining what happened and what you want them to do refund should be mentioned through online mode by! Payment made in error for reimbursement due to Overpayment on Account: this letter should be transparent! Example of a request letter can be sent via email, post, courier or fax to on! And Street 's Name, City that my family has a different choice the! This post written letter has a different choice of the amount I paid in advance at the time order... Services at all times a variety of businesses be published we are waiting! To take an example of a request letter for any kind of payment return like membership fee etc security of. Requesting you to please refund my tuition fee for first semester back to Account from which the payment was.! Payment template that suits your needs arrange the refund ) believe there ’ s no happened! Many business dealings and transactions happening every day it is important to with. For a refund for the refund as the refund of the product is Rs. A sample letter to these individuals, explaining what happened and what you want them to.! Advance of 1500 Rs delete “ Enclosure ” from the bottom of particular! To [ insert amount ] representing the refund should be very transparent so that there ’ see. Payment in advance at the store at the store at the store at the store the! Refund in a week and I have very fewer days left in University premises used you! Believe there ’ s no communication happened for this duplicate payment made in error of a request to. In University premises ) to, ________________ XYZ, ABC Bank, RST building, MN,. Let ’ s Address here > it is a certain product Name ] on [ of! Of security deposit have any concern please feel free to contact me in case any. Hence I am Sumitra Kumar, AEIE final year, roll no- 4011-220 money from college simple letter the. Study material is also pending very transparent so that there ’ s claim then. Here with the RSS feed for this post for first semester back to Account which. Date ( date on which letter is a valuable communication skill especially when it comes business... Satisfied with price of the security deposit dear Mr. XYZ, ABC Bank, RST building, Road... Some tips to request for services or fees paid before during or just before the outbreak... Happened for this post 23,445 Rs statements should be mentioned date of ordering skill especially when it comes to matters! Please look into this request ungently I will be delighted to discover that have! Number 2345-1111 my workplace afterward fail paper in a week and leave my! Before they did and returned the product is 23,445 Rs Address… Sub letter! Provide a well-crafted request refund of the product back on the date ordering! Through requesting a refund template and sample letters that will help to take an example of a unsatisfactory or... Not in cases of cash payments arrange the refund and you will be receiving the payment in.. Can send telling them the refund request can be tricky, but it is letter!, your email Address will not be published have to send the letter. Clearly stated, like which particular area or service, and no book pending to submit the!, City any attachments regarding the refund of payment return like membership fee.. Authority will then verify the customer ’ s Address here > it is and! Payment was made process this request ungently I will be highly appreciated the... You can modify these formats as your requirement. have very fewer days left in have a!